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Dear NDIS Providers
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[
Dear NDIS Providers
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NDIS PROVIDERS: Give your team 20+ admin hours/week back…without hiring.
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Only 5 places each week
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NDIS PROVIDERS: Give your team 20+ admin hours/week back…without hiring.
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our purpose
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Try it Yourself
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[
our purpose
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See how much we can help yourself!
See how much we can help yourself!
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How We Do It
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Our Solution to Help with that
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How We Do It
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Our Process Mapping Sessions
Mapping out systems and workflows takes time and careful thought. That’s why we walk through the process with you, step by step.
Let’s turn the number you just saw into real wins for your team and participants. We’ll map how to give that time and money back to care, not paperwork.
One process mapping session, a clear process plan, no rip-and-replace, and guardrails so you and the people you support can sleep easier.
Participant Entries
Participant Entries
Participant Entries
Document Filling
Document Filling
Document Filling
Inputted into a Spreadsheet
Inputted into a Spreadsheet
Inputted into a Spreadsheet
Sorted Invoicing
Sorted Invoicing
Sorted Invoicing
Filtered Documents and Details
Filtered Documents and Details
Filtered Documents and Details
Ta-Da! Automated Systems
Ta-Da! Automated Systems
Ta-Da! Automated Systems
More time for people
More time for people
More budget for support
More budget for support
Less burnout, less doing all the paperwork only have to reset by tomorrow
Less burnout, less doing all the paperwork only have to reset by tomorrow
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Our Solutions to other providers
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[
Our Solutions to other providers
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What've created for other providers
Here are some examples of process we've mapped out and implemented with other NDIS providers systems.
Participant Entries
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Document Filling
Ta-Da! Automated Systems
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
Participant Entries
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Document Filling
Ta-Da! Automated Systems
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
Participant Entries
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Document Filling
Ta-Da! Automated Systems
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
Participant Entries
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Document Filling
Inputted into a Spreadsheet
Ta-Da! Automated Systems
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Document Filling
Ta-Da! Automated Systems
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
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customer reviews
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"Really enjoyed working with Optiease AI. Through their expertise and experience with AI and automation they have saved our business a lot of time and money."
Shanua
Director of DSAU
“We came to them with a complex logistics challenge. Not only did they understand it faster than anyone else, they built a solution that’s saving us time, money, and emissions—every single day.”
Director
In Mind Therapy
“We came to them with a complex logistics challenge. Not only did they understand it faster than anyone else, they built a solution that’s saving us time, money, and emissions—every single day.”
lucas roth
founder & ceo
[
customer reviews
]
"Really enjoyed working with Optiease AI. Through their expertise and experience with AI and automation they have saved our business a lot of time and money."
Shania
Director of DSAU
"I reconciled everything in just 6 hours this fortnight. It used to take me 30 [hours]."
Director
In Mind Therapy
“We came to them with a complex logistics challenge. Not only did they understand it faster than anyone else, they built a solution that’s saving us time, money, and emissions—every single day.”
lucas roth
founder & ceo
[
customer reviews
]
"Really enjoyed working with Optiease AI. Through their expertise and experience with AI and automation they have saved our business a lot of time and money."
Shanua
Director of DSAU
“We came to them with a complex logistics challenge. Not only did they understand it faster than anyone else, they built a solution that’s saving us time, money, and emissions—every single day.”
Director
In Mind Therapy
“We came to them with a complex logistics challenge. Not only did they understand it faster than anyone else, they built a solution that’s saving us time, money, and emissions—every single day.”
lucas roth
founder & ceo
Participant Entries
Document Filling
Inputted into a Spreadsheet
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Participant Entries
Inputted into a Spreadsheet
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Inputted into a Spreadsheet
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
Participant Entries
Document Filling
Inputted into a Spreadsheet
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Participant Entries
Inputted into a Spreadsheet
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Inputted into a Spreadsheet
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
Participant Entries
Document Filling
Inputted into a Spreadsheet
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Participant Entries
Inputted into a Spreadsheet
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Inputted into a Spreadsheet
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
Participant Entries
Document Filling
Inputted into a Spreadsheet
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Participant Entries
Inputted into a Spreadsheet
Document Filling
Filling in participant information from past info gathered. Automatically filling it in.
Participant Entries
Inputted into a Spreadsheet
Meeting Scheduler
Scheduling Meetings depending on what is available in your calendar
[
Our Solutions to other providers
]
[
Our Solutions to other providers
]
What've created for other providers
Here are some examples of process we've mapped out and implemented with other NDIS providers systems.
Participant Entries
Document Filling
Inputted into a Spreadsheet
Inbox Management
Manage and sorting Imboxes into sections like CRM Emails, Invoicing Emails, Participant Requests etc.
Results we've given providers
*All the cost and hours are in Manual Overhead.
*All results have been the sum of the last 6 months
Cutting hours of repetitive admin every month
300hrs
Cutting hours of repetitive admin every month
300hrs
Cutting hours of repetitive admin every month
300hrs
Saving massive amounts, every month on manual admin (In Manual Overhead)
$10.5K
Saving massive amounts, every month on manual admin (In Manual Overhead)
$10.5K
Saving massive amounts, every month on manual admin (In Manual Overhead)
$10.5K
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Our Proof
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[
Our Proof
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Results we've given providers
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our purpose
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More Details
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our purpose
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Focusing on 2 important piece
Saving Time Spent on Admin
Mapping out and creating systems to help lower the amount of time, people and money needed for everday admin frustrations.
Giving you more time to spend on meaningful tasks
Organising your different systems to your preference
Integrating it to your current systems. So no need to switch.
Saving Time Spent on Admin
Mapping out and creating systems to help lower the amount of time, people and money needed for everday admin frustrations.
Giving you more time to spend on meaningful tasks
Organising your different systems to your preference
Integrating it to your current systems. So no need to switch.
Saving Time Spent on Admin
Mapping out and creating systems to help lower the amount of time, people and money needed for everday admin frustrations.
Giving you more time to spend on meaningful tasks
Organising your different systems to your preference
Integrating it to your current systems. So no need to switch.
Ensuring Privacy and Security
Adding in levels of privacy ensuring that when data is being moved it still remains in your hands
Not a single piece of data is being saved outside of your systems
Lowering traces of data flow between systems
Easier to scale in a secure manner
Ensuring Privacy and Security
Adding in levels of privacy ensuring that when data is being moved it still remains in your hands
Not a single piece of data is being saved outside of your systems
Lowering traces of data flow between systems
Easier to scale in a secure manner
Ensuring Privacy and Security
Adding in levels of privacy ensuring that when data is being moved it still remains in your hands
Not a single piece of data is being saved outside of your systems
Lowering traces of data flow between systems
Easier to scale in a secure manner
Helping 100+ leading companies get better results
Systems we integrate with...
Helping 100+ leading companies get better results
[
Common Questions
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[
Common Questions
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[
Common Questions
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Frequently Asked Questions
Just some of the most common questions for our process mapping session and our answers to them.
What happens to our data after it’s automated?
Your data stays in your systems. We only use the fields needed to run the approved workflow (move → process → put it back). We don’t store side copies, and we never sell or share your data.
Will staff be replaced?
Yes — and that’s non-negotiable for us. Every automation we build is designed around NDIS compliance, Australian privacy laws, and your existing security standards.
How soon until we see results?
t varies by workflow, but most providers see quick wins within a few weeks. Try the calculator for an estimate today—if the number looks good, we’ll map a 90-day plan with you on a call.
Do you integrate with CRM's like Shiftcare or Splose?
Yes. We integrate with ShiftCare and Splose, and also connect with tools like Xero, Microsoft 365, and Google Workspace. If your system has an API or secure export, we can usually work with it—tell us what you use and we’ll confirm fast.
What happens to our data after it’s automated?
Your data stays in your systems. We only use the fields needed to run the approved workflow (move → process → put it back). We don’t store side copies, and we never sell or share your data.
Will staff be replaced?
No worries!
How soon until we see results?
t varies by workflow, but most providers see quick wins within a few weeks. Try the calculator for an estimate today—if the number looks good, we’ll map a 90-day plan with you on a call.
Do you integrate with CRM's like Shiftcare or Splose?
Yes. We integrate with ShiftCare and Splose, and also connect with tools like Xero, Microsoft 365, and Google Workspace. If your system has an API or secure export, we can usually work with it—tell us what you use and we’ll confirm fast.
What happens to our data after it’s automated?
Your data stays in your systems. We only use the fields needed to run the approved workflow (move → process → put it back). We don’t store side copies, and we never sell or share your data.
Will staff be replaced?
Yes — and that’s non-negotiable for us. Every automation we build is designed around NDIS compliance, Australian privacy laws, and your existing security standards.
How soon until we see results?
t varies by workflow, but most providers see quick wins within a few weeks. Try the calculator for an estimate today—if the number looks good, we’ll map a 90-day plan with you on a call.
Do you integrate with CRM's like Shiftcare or Splose?
Yes. We integrate with ShiftCare and Splose, and also connect with tools like Xero, Microsoft 365, and Google Workspace. If your system has an API or secure export, we can usually work with it—tell us what you use and we’ll confirm fast.