Plug up the holes that Onboarding Leaks in Your Teams Time.
Plug up the holes that Onboarding Leaks in Your Teams Time.
Replace reactive planning with data-led optimization to move resources where they’re needed—fast.
Replace reactive planning with data-led optimization to move resources where they’re needed—fast.
Replace reactive planning with data-led optimization to move resources where they’re needed—fast.
Play video
3:14
Play video
3:14
Play video
3:14
Play video
3:14
Integrating with systems like...
Integrating with systems like...
Integrating with systems like...
Dear NDIS Provider,
You’re not drowning because you’re behind,
you’re drowning because your systems turn every simple task
into three different versions of the same job.
Dear NDIS Provider,
You’re not drowning because you’re behind,
you’re drowning because your systems turn every simple task
into three different versions of the same job.
Your team used to spend their days with people.
Now they spend most of their time updating, re-updating,
and chasing information across tools that don’t talk to each other.
Your team used to spend their days with people.
Now they spend most of their time updating, re-updating,
and chasing information across tools that don’t talk to each other.
Onboarding Automation
Onboarding Automation
Participant Entries
Participant Entries
Document Filling
Document Filling
Inputted into a Spreadsheet
Inputted into a Spreadsheet
Inputted into a Spreadsheet
Sorted Invoicing
Sorted Invoicing
Filtered Documents and Details
Filtered Documents and Details
Integrated with your CRM
Integrated with your CRM
Integrated with your CRM
What that means for you!
Let AI handle the notes, summaries, and action items, so your team can focus on real conversations, not catching up later.
Let AI handle the notes, summaries, and action items, so your team can focus on real conversations, not catching up later.
What the difference is…
Never Miss a Point Again
Capturing all the data from the onboarding process and adding it to into your preferred CMS/Database. Crazy right!
You Understand It better
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Not needing to switch systems
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Results you can
take to the bank
What you come out of the call with.
Workforce Management
Deploying solar solutions to cut emissions, reduce grid dependence, and power freight.
10-25%
10-25%
Reduction in cost of labour
Deploying solar solutions to cut emissions, reduce grid dependence, and power freight.
Inventory
Deploying solar solutions to cut emissions, reduce grid dependence, and power freight.
50%
50%
Reduction in food waste
Deploying solar solutions to cut emissions, reduce grid dependence, and power freight.
Workforce Management
Deploying solar solutions to cut emissions, reduce grid dependence, and power freight.
10-25%
10-25%
Reduction in cost of labour
Deploying solar solutions to cut emissions, reduce grid dependence, and power freight.
Start Here
Every provider has different challenges, pressures, and goals, and that’s why we don’t just hand you a cookie-cutter system.
We dig into your setup, uncover what’s slowing you down, and design practical, easy-to-use automations that actually fit the way your team works.
Tailored
Walk-Through
Visual Mapping
Support
[
How we do it
]
[
How we do it
]
Background Information
Every provider has different challenges, pressures, and goals, and that’s why we don’t just hand you a cookie-cutter system.
We dig into your setup, uncover what’s slowing you down, and design practical, easy-to-use automations that actually fit the way your team works.
Tailored
Walk-Through
Visual Mapping
Support
[
How we do it
]
[
How we do it
]
Value - New Systems
Every provider has different challenges, pressures, and goals, and that’s why we don’t just hand you a cookie-cutter system.
We dig into your setup, uncover what’s slowing you down, and design practical, easy-to-use automations that actually fit the way your team works.
Tailored
Walk-Through
Visual Mapping
Support
[
How we do it
]
[
How we do it
]
Grounded Solutions for Your Goals
Every provider has different challenges, pressures, and goals, and that’s why we don’t just hand you a cookie-cutter system.
We dig into your setup, uncover what’s slowing you down, and design practical, easy-to-use automations that actually fit the way your team works.
Tailored
Walk-Through
Visual Mapping
Support
What the difference is…
Let AI handle the notes, summaries, and action items, so your team can focus on real conversations, not catching up later.
What the difference is…
Traditional Manual Methods
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Voice Assitant
Speaker
Transcript
4:20
4:20
Anwar Raza
I’ve been reviewing the AI note summary logic, and I think it’s too focused on individual sentences rather than themes. For example, when someone discusses three points under the same topic, it still breaks them into separate highlights. It looks fragmented in the recap. I’d rather have it group related ideas together — maybe through semantic clustering
4:20
Anwar Raza
I’ve been reviewing the AI note summary logic, and I think it’s too focused on individual sentences rather than themes. For example, when someone discusses three points under the same topic, it still breaks them into separate highlights. It looks fragmented in the recap. I’d rather have it group related ideas together — maybe through semantic clustering
1:05
Sarah
Yeah, I see what you mean. Right now, the summarizer is built to trigger whenever it detects a transition phrase, like “next,” “also,” or “another thing.” It’s good for structure but bad for flow. We can change that by using context windows — say, two minutes of dialogue — and summarize based on meaning overlap rather than sentence boundaries. That way, it understands we’re still under the same topic.
1:05
Sarah
Yeah, I see what you mean. Right now, the summarizer is built to trigger whenever it detects a transition phrase, like “next,” “also,” or “another thing.” It’s good for structure but bad for flow. We can change that by using context windows — say, two minutes of dialogue — and summarize based on meaning overlap rather than sentence boundaries. That way, it understands we’re still under the same topic.
Traditional Manual Methods
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Voice Assitant
Speaker
Transcript
4:20
4:20
Anwar Raza
I’ve been reviewing the AI note summary logic, and I think it’s too focused on individual sentences rather than themes. For example, when someone discusses three points under the same topic, it still breaks them into separate highlights. It looks fragmented in the recap. I’d rather have it group related ideas together — maybe through semantic clustering
4:20
Anwar Raza
I’ve been reviewing the AI note summary logic, and I think it’s too focused on individual sentences rather than themes. For example, when someone discusses three points under the same topic, it still breaks them into separate highlights. It looks fragmented in the recap. I’d rather have it group related ideas together — maybe through semantic clustering
1:05
Sarah
Yeah, I see what you mean. Right now, the summarizer is built to trigger whenever it detects a transition phrase, like “next,” “also,” or “another thing.” It’s good for structure but bad for flow. We can change that by using context windows — say, two minutes of dialogue — and summarize based on meaning overlap rather than sentence boundaries. That way, it understands we’re still under the same topic.
1:05
Sarah
Yeah, I see what you mean. Right now, the summarizer is built to trigger whenever it detects a transition phrase, like “next,” “also,” or “another thing.” It’s good for structure but bad for flow. We can change that by using context windows — say, two minutes of dialogue — and summarize based on meaning overlap rather than sentence boundaries. That way, it understands we’re still under the same topic.
Traditional Manual Methods
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Voice Assitant
Speaker
Transcript
4:20
4:20
Anwar Raza
I’ve been reviewing the AI note summary logic, and I think it’s too focused on individual sentences rather than themes. For example, when someone discusses three points under the same topic, it still breaks them into separate highlights. It looks fragmented in the recap. I’d rather have it group related ideas together — maybe through semantic clustering
4:20
Anwar Raza
I’ve been reviewing the AI note summary logic, and I think it’s too focused on individual sentences rather than themes. For example, when someone discusses three points under the same topic, it still breaks them into separate highlights. It looks fragmented in the recap. I’d rather have it group related ideas together — maybe through semantic clustering
1:05
Sarah
Yeah, I see what you mean. Right now, the summarizer is built to trigger whenever it detects a transition phrase, like “next,” “also,” or “another thing.” It’s good for structure but bad for flow. We can change that by using context windows — say, two minutes of dialogue — and summarize based on meaning overlap rather than sentence boundaries. That way, it understands we’re still under the same topic.
1:05
Sarah
Yeah, I see what you mean. Right now, the summarizer is built to trigger whenever it detects a transition phrase, like “next,” “also,” or “another thing.” It’s good for structure but bad for flow. We can change that by using context windows — say, two minutes of dialogue — and summarize based on meaning overlap rather than sentence boundaries. That way, it understands we’re still under the same topic.
More Reliable Automated Methods
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Summary
Sarah and Mark discussed improving the AI meeting assistant’s summarization system. Sarah noted that the current model breaks related ideas into separate highlights, making recaps feel fragmented. Mark explained the summarizer’s current logic and suggested using larger context windows to group related topics. They agreed to implement semantic clustering and link summaries to specific time ranges for better interactivity. Mark also proposed adding topic-based color segments on the transcript timeline.
Sarah Lee
00:10
Hey everyone, let’s start with last week’s updates.
Riley Aliet
00:30
The new dashboard layout is live, added AI note summary and action item tags.
Mark
00:57
Fixed the mobile scroll bug, all smooth now.
Tom
01:01
That’s on track for today, just final testing on usage metrics.
More Reliable Automated Methods
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Summary
Sarah and Mark discussed improving the AI meeting assistant’s summarization system. Sarah noted that the current model breaks related ideas into separate highlights, making recaps feel fragmented. Mark explained the summarizer’s current logic and suggested using larger context windows to group related topics. They agreed to implement semantic clustering and link summaries to specific time ranges for better interactivity. Mark also proposed adding topic-based color segments on the transcript timeline.
Sarah Lee
00:10
Hey everyone, let’s start with last week’s updates.
Riley Aliet
00:30
The new dashboard layout is live, added AI note summary and action item tags.
Mark
00:57
Fixed the mobile scroll bug, all smooth now.
Tom
01:01
That’s on track for today, just final testing on usage metrics.
More Reliable Automated Methods
Our AI captures every key idea, decision, and task automatically — so you can stay focused on the discussion, not the typing.
Summary
Sarah and Mark discussed improving the AI meeting assistant’s summarization system. Sarah noted that the current model breaks related ideas into separate highlights, making recaps feel fragmented. Mark explained the summarizer’s current logic and suggested using larger context windows to group related topics. They agreed to implement semantic clustering and link summaries to specific time ranges for better interactivity. Mark also proposed adding topic-based color segments on the transcript timeline.
Sarah Lee
00:10
Hey everyone, let’s start with last week’s updates.
Riley Aliet
00:30
The new dashboard layout is live, added AI note summary and action item tags.
Mark
00:57
Fixed the mobile scroll bug, all smooth now.
Tom
01:01
That’s on track for today, just final testing on usage metrics.
What we've done for other Providers
"Really enjoyed working with Optiease AI. Through their expertise and experience with AI and automation they have saved our business a lot of time and money."
Shania
Disability Support Australia (DSAU)
*all of this was from the last 6 months
Total hours saved
Potential operational costs saved
What we've done for other Providers
"Really enjoyed working with Optiease AI. Through their expertise and experience with AI and automation they have saved our business a lot of time and money."
Shania
Disability Support Australia (DSAU)
*all of this was from the last 6 months
Total hours saved
Potential operational costs saved
What we've done for other Providers
"Really enjoyed working with Optiease AI. Through their expertise and experience with AI and automation they have saved our business a lot of time and money."
Shania
Disability Support Australia (DSAU)
*all of this was from the last 6 months
Total hours saved
Potential operational costs saved
What do we actually go over in the call?
In the call we go over your current workflows and understanding, how you and your team work together, then go into mapping out the processes to help understand what areas would be more prone to leaks in unnecessary costs of time or money.
What do I walk away with?
After the call you will be walking away with a clearer understanding of AI systems in businesses and how you can adapt to using them.
How do I know this is for me?
Do you feel trapped within your own business? Do you feel like you are involved in processes where you are not growing the business? Do you see yourself spending time doing tasks over and over again without seeing a tangible result to it? If you answer “yes” to any of those questions it sounds like this session will help you understand how to remove yourself from working in the business.
What's the cost?
The cost of not using AI or Automation in your business will be that your team will burnout from the manual admin. Burnout of your team will also impact their productivity at work. Your participants will feel the impact of that lack of productivity and will also become impacted by it. Less people would want help from someone who cannot help themselves, and that is the reality. Ever wondered why plane safety demos tell you to put your oxygen mask on first then others?
What do we actually go over in the call?
In the call we go over your current workflows and understanding, how you and your team work together, then go into mapping out the processes to help understand what areas would be more prone to leaks in unnecessary costs of time or money.
What do I walk away with?
After the call you will be walking away with a clearer understanding of AI systems in businesses and how your processes can adapt to using them.
How do I know this is for me?
Do you feel trapped within your own business? Do you feel like you are involved in processes where you are not growing the business? Do you see yourself spending time doing tasks over and over again without seeing a tangible result to it? If you answer “yes” to any of those questions it sounds like this session will help you understand how to remove yourself from working in the business.
What's the cost?
The cost of not using AI or Automation in your business will be that your team will burnout from the manual admin. Burnout of your team will also impact their productivity at work. Your participants will feel the impact of that lack of productivity and will also become impacted by it. Less people would want help from someone who cannot help themselves, and that is the reality. Ever wondered why plane safety demos tell you to put your oxygen mask on first then others?
What do we actually go over in the call?
In the call we go over your current workflows and understanding, how you and your team work together, then go into mapping out the processes to help understand what areas would be more prone to leaks in unnecessary costs of time or money.
What do I walk away with?
After the call you will be walking away with a clearer understanding of AI systems in businesses and how you can adapt to using them.
How do I know this is for me?
Do you feel trapped within your own business? Do you feel like you are involved in processes where you are not growing the business? Do you see yourself spending time doing tasks over and over again without seeing a tangible result to it? If you answer “yes” to any of those questions it sounds like this session will help you understand how to remove yourself from working in the business.
What's the cost?
The cost of not using AI or Automation in your business will be that your team will burnout from the manual admin. Burnout of your team will also impact their productivity at work. Your participants will feel the impact of that lack of productivity and will also become impacted by it. Less people would want help from someone who cannot help themselves, and that is the reality. Ever wondered why plane safety demos tell you to put your oxygen mask on first then others?